UAE Economic Substance Regulation Update

17 Sep 2020

The UAE Cabinet has recently repealed and replaced the Economic Substance Regulations (Cabinet Decision No. 31/2019) issued in April 2019 with the Cabinet of Ministers Resolution No. 57 of 2020 Concerning Economic Substance Requirements and its Directives under Ministerial Decision No. 100 of 2020 (“the New Regulations”).

The New Regulations provide more clarity and wants businesses in UAE to be accountable and thus avoid harmful tax practices.

Licensees required to meet the Economic Substance Test

The New Regulations defines a Licensee as an entity that is:

1. a juridical person (corporate legal entity with separate legal personality from its owners) incorporated inside or outside the State
2. an Unincorporated Partnership (limited or general partnerships registered in the State including the free zones or financial free zones)

Branches registered in the UAE are regarded as an extension of their “parent” or “head office” and therefore are not considered to have separate legal personality. And if a Branch of a foreign entity carries out Relevant Activity in the State it is required to comply with the New Regulations unless the Relevant Income is subject to tax in a jurisdiction outside the UAE.

A Licensee which carries out a Relevant Activity and derives Relevant Income during the course of Liquidation or winding up is required to satisfy with the provisions of the New Regulations and submit the Economic Substance Notification and Report. The Liquidators (or their equivalent) must ensure that the entity complies with all requirements under the New Regulations.

The New Regulations has not introduced any new list of activities and the Relevant Activity list remains as below.

1. Banking Business
2. Insurance Business
3. Investment Funds Management Business
4. Lease Financing Business
5. Headquarter Business
6. Shipping Business
7. Holding Company Business
8. Intellectual Property Business
9. Distribution & Service Centre Business

However, revisions have been made to the definition or scope of Distribution & Service Centre Business and Intellectual Property Business.

The New Regulations has also defines Relevant Income as all gross income from a Relevant Activity that is recorded in the books and records of the Licensee or the Exempted Licensee under the accounting standards applicable thereto.

Regulatory and Administrative Authorities

• The Ministry of Economy, Central Bank, Insurance Authority, Securities and Commodities Authority, Free Zone Authorities (including Financial Free Zone Authorities) are the Regulatory Authorities. These Regulatory Authorities are authorized to:

1. collect the Notification and Economic Substance Report,
2. review the notification, report and supporting documents for correctness and ensure completeness,
3. assess if Exempted Licenses have submitted sufficient information
4. exercise any other powers of functions as required to implement the New Regulations
5. exercise any other powers or functions as may be required to implement any decision of the Competent Authority or the National Assessing Authority

• The Ministry of Finance has been named as the Competent Authority responsible for exchange of information with Foreign Competent Authorities.
• The Federal Tax Authority (“FTA”) has been appointed as the National Assessing Authority and shall carry out the following functions:

1. assess and determine whether a Licensee or Exempted Licensee has met the Economic Substance Test
2. impose administrative penalties as required
3. hear and decide on appeals
4. provide information to the Competent Authority
5. exercise any other powers or functions required to implement the New Regulations.

Economic Substance Test

A Licensee carrying out the Relevant Activity is required to comply with the “Economic Substance Test” and provide the required information to the Regulatory Authorities.

The Economic Substance Test in relation to the Relevant Activity carried out by the Licensee must satisfy the following criteria:

1. the Licensee conducts the necessary Core Income Generating Activity (“CIGA”) in the State
2. the Relevant Activity is directed and managed in the State
3. with regard to the Level of Relevant Activity in the State the Licensee must ensure to employ adequate number of qualified full time employees resident in the State, incur adequate operating expenditure in the State and  have adequate physical assets in the State

Where a Licensee has outsourced its CIGA to a third party in the State, the License shall be able to monitor and control this third party’s implementation of that activity.

When a Licensee carries out more than one Relevant Activity during a financial year, the Licensee will be required to demonstrate Economic Substance with regard to each Relevant Activity

A Licensee is not required to meet the Economic Substance Test in a Financial Year in which it has no Relevant Income.

An Exempted Licensee is required to submit a Notification to their respective Regulatory Authority for each Relevant Financial Year.

A Licensee carrying out the activity of Holding Company has reduced Economic Substance requirements to be complied

The FTA is subject to a 6 year limitation from the end of the relevant financial year to determine if the Licensee has met the Economic Substance Test. However, this limitation period of 6 years is not applicable if the FTA is not able to make determination during this period due to gross negligence, fraud or deliberate misrepresentation by the Licensee.

Reporting Requirements

A Licensee that is required to meet the Economic Substance Test shall no later than 12 months from the end of each Financial Year (commencing on or after 1 January 2019) prepare and submit to the Regulatory Authority an Economic Substance Report.

Economic Substance Notification & Report

The New Regulations state that the Notification should be submitted by the Licensee electronically within 6 months from the end of the financial year of the Licensee to the Regulatory Authority. Those Licensees who have already submitted the Notification would be required to re-submit the Notification.

The Economic Substance Report shall include the following information and documents with regard to the Licensee for the relevant Financial Year:

• the Type of relevant activity conducted
• the Amount and type of Relevant Income earned
• the Amount and type of operating expenses and assets in respect of the Relevant Activity
• the Location of the place of business, property, plant or equipment used for the Relevant Activity
• the Number of full time employees with qualification and number of personnel who are responsible for carrying out the Relevant Activity
• the Core Income Generating Activity in respect of the Relevant Activity
• the Financial Statements
• a Declaration as to whether or not the Licensee satisfies the Economic Substance Test
• in the case of Intellectual Property Business, a declaration as to whether or not it is a High Risk IP License

The Ministry of Finance is in the process of launching an Online Portal to facilitate the electronic filing of Economic Substance Notifications and Reports along with all other relevant information and documents.

Penalties

The New Regulations have increased the penalties and A Licensee may appeal to the National Assessing Authority against any fines imposed on it. Penalties include:

• A fine of AED 20,000 for failure to submit the Notification
• A fine of AED 50,000 for failure to submit Economic Substance Report and a Fine of AED 400,000 for repeating the violation.
• A fine of AED 50,000 for providing inaccurate information

In accordance with the New Regulations all businesses are required to check if they fall within the scope prescribed and accordingly implement strategies for compliance and prepare for the notification and reporting requirements.

Being one of the top law firms in Dubai, James Berry & Associates have qualified and experienced lawyers in Dubai who can assist you with your ESR requirements.

To know more contact: deepa@jamesberrylaw.ae